Position: Team Coordinator
Organization: Hipgnosis Song Management
Location: London
Reporting to: Chief Creative Officer
About Hipgnosis Song Management
HSM is a leading music investment and song management company that specializes in acquiring and managing music catalogs. Founded in 2018, it manages songs worth c. $3 billion, including many of the greatest songs of all time, optimising revenue generation, driving consumption and advocating on behalf of songwriters. We are committed to preserving and enhancing the legacy of some of the world’s greatest songs while providing innovative solutions to our clients.
Role Overview
We are seeking a highly organized and proactive Team Coordinator to support our Chief Creative Officer (CCO) and liaise with the Audience Development and Sync teams, as well as other senior management stakeholders. The ideal candidate will have excellent communication skills, strong attention to detail, and the ability to manage multiple tasks efficiently in a fast-paced environment.
Key Responsibilities
1. Administrative Support:
- Provide comprehensive administrative support to the CCO, including calendar management, meeting coordination, travel arrangements, and expense reporting.
- Provide support in preparing presentations, decks, etc.
- Prepare and distribute meeting agendas, take minutes, and follow up on action items.
2. Team Coordination:
- Act as a liaison between the CCO and the Audience Development and Sync teams, ensuring smooth communication and collaboration.
- Coordinate cross-functional projects, ensuring timely delivery and alignment with company objectives.
- Schedule and organize team meetings, events, and workshops.
3. Project Management:
- Assist in the planning and execution of creative projects, ensuring they are completed on time and within budget.
- Track project progress, identify potential issues, and provide regular updates to the CCO and relevant teams.
4. Data Management and Reporting:
- Maintain accurate records and files related to projects, meetings, and communications.
- Prepare reports, presentations, and other documents as required by the CCO and senior management.
Qualifications and experience:
- Ideally, 2 to 3 years of proven experience in a similar administrative or team coordination role, preferably within the music or entertainment industry.
- Strong organizational and multitasking skills, with the ability to prioritize tasks effectively.
- Excellent written and verbal communication skills.
- Proficiency in using office software, including Microsoft Office Suite and project management tools.
- Ability to work independently and as part of a team, with a proactive and flexible approach.
- Strong interpersonal skills and the ability to build and maintain positive relationships with internal and external stakeholders.
- Familiarity with the music industry and an understanding of audience development and sync processes is a plus.
Additional Information
- This role may require occasional travel and attendance at events outside of regular working hours.
- Competitive salary and benefits package.
- Hybrid working with a minimum of 3 days in our office.
Application Process
Interested candidates are invited to submit a CV and cover letter detailing their relevant experience and why they are passionate about this role to anne-laure@hipgnosissongs.com by close of business on August 31st .
Hipgnosis Song Management is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.
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This job description is designed to outline the main duties and responsibilities of the position. It is not intended to be an exhaustive list of all tasks, and the post-holder may be required to carry out additional duties as necessary to meet the needs of the organization.
